Template notice. This page is a starting draft. Replace every placeholder in [square brackets] with your own details, and have a qualified adviser review the legal pages before you rely on them. Nothing here is legal advice.
This policy explains what [SITE NAME] collects when you visit, why, and what rights you have. It was last updated on [DATE].
Who we are
[SITE NAME] is operated by [COMPANY NAME], [ADDRESS]. For any question about this policy, write to [PRIVACY EMAIL].
What we collect
Information you give us
- Comments. Your name, email address and the comment text. Your email is not published.
- Contact forms and email. Whatever you choose to send us.
- Newsletter sign-up, if offered. Your email address.
Information collected automatically
- Server logs. IP address, browser type, pages requested, times. Kept for [NUMBER] days for security and troubleshooting.
- Cookies. See the section below.
- Analytics. [Name the analytics tool you use, or delete this line if you use none.]
Cookies
Cookies are small files stored by your browser. This site uses:
- Essential cookies — required for the site to function, including the WordPress comment cookie that remembers your name and email so you do not retype them.
- Analytics cookies — [describe, or remove if not used].
You can block or delete cookies in your browser settings. Essential cookies being blocked may affect how the site works.
Why we process your data
| Purpose | Basis |
|---|---|
| Publishing comments you submit | Your consent |
| Replying to your enquiry | Legitimate interest |
| Keeping the site secure | Legitimate interest |
| Understanding how the site is used | [Consent or legitimate interest] |
Who we share it with
We do not sell personal data. We share it only with service providers who help us run the site:
- Hosting: [HOSTING PROVIDER]
- Analytics: [PROVIDER, or none]
- Email: [PROVIDER, or none]
- Spam filtering: [PROVIDER, or none]
We may also disclose data where the law requires it.
Gravatar
If you leave a comment, an anonymised hash of your email address may be sent to the Gravatar service to check whether you have a profile picture. Gravatar’s own privacy policy applies to that service.
Embedded content
Articles may embed content from other sites — videos, for example. Embedded content behaves exactly as if you had visited that other site, and those sites may collect data about you and set their own cookies.
How long we keep it
- Comments: indefinitely, so follow-up discussion stays readable.
- Enquiry emails: [NUMBER] months.
- Server logs: [NUMBER] days.
Your rights
Depending on where you live, you may have the right to request a copy of your data, ask for corrections, ask for deletion, object to processing, or withdraw consent. Write to [PRIVACY EMAIL] and we will respond within [NUMBER] days.
Children
This site is not directed at children and we do not knowingly collect data from anyone under [AGE]. If you believe a child has provided us with personal data, contact us and we will delete it.
Changes
We will post any changes on this page and update the date at the top.